Community meeting pack
This pack bundles the agenda, outputs, and reference links for a community session. Prep the meeting pack or Browse the runbooks index.
Prep checklist
| Task | Owner | Due | Receipt |
|---|---|---|---|
| Confirm speakers + topic list | Facilitator | T-5 days | Agenda doc updated |
| Collect wins / metrics | Ops partner | T-3 days | Slides updated |
| Gather Q&A backlog | Community manager | T-2 days | Q list added to doc |
| Dry run with speakers | Facilitator | T-1 day | Notes logged |
| Share pre-read + Zoom link | Ops partner | T-1 day | Posted in channel |
Agenda template
| Segment | Time | Owner | Notes |
|---|---|---|---|
| Welcome + context | 5 min | Facilitator | Highlight purpose, remind of chat norms |
| Lightning wins | 10 min | 2–3 speakers | Screenshare gifs/screens; keep it < 3 min each |
| Deep dive topic | 15 min | Feature owner | Problem → approach → ask |
| Q&A (pre-seeded + live) | 10 min | Facilitator | Start with backlog; open floor last 3 min |
| Retro pulse (poll) | 5 min | Ops | Simple pulse (“More of / Less of”) |
| Actions + close | 5 min | Facilitator | Recap decisions, remind where notes live |
Outputs
- Notes doc with agenda + timestamps
- Recording link (if allowed)
- Action items board (owners + due dates)
- Poll results screenshot
Communication template
Channel: #community
Subject: Community Sync – DATE – Recording & Actions
Wins: [bulleted summary]
Decisions: [short list]
Actions: @owner → due DATE
Recording: <link>
Notes: <link>
Next session: DATE (topic nominations welcome)Related references
- Facilitation Techniques — Pluck prompts or warm-ups from here when the agenda needs energy.
- Decision Spine — Use it when the community session includes a decision point.
- State ledger — Capture the outcomes when the community meeting leads to a ship-worthy change.